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PURCHASE ORDER SCREEN:

Keep track of purchase orders through this screen. Purchase Orders can be created manually or automatically. Purchase Orders can be created automatically due to a "Minimum Stock Level" being breached in the Inventory Item Screen, these purchase orders would then require approval from the purchasing officer.

 

Purchase Order ID:

This is the automatically generated number given to your Purchase Order, when it is saved.

 

Date Ordered:

Enter the Date of the Purchase Order.

 

Tax Total:

This figure is the Total Tax for this Purchase Order and is automatically updated when Purchase Order Detail lines are added for this Purchase Order.

 

Excluding Tax Total:

This figure is the total Excluding Tax for this Purchase Order and is automatically updated when Purchase Order Detail lines are added for this Purchase Order.

 

Including Tax Total:

This figure is the total Including Tax for this Purchase Order and is automatically updated when Purchase Order Detail lines are added for this Purchase Order.

 

Supplier Code:

To add a New Supplier, click on the N button, add the supplier then:

Click on … button.

Click on SEARCH.

Click on the Supplier Code

 

To choose a current Supplier:

Click on … button.

Click on SEARCH.

Click on the Supplier Code

 

Purchase Order Group:

Can only be added once the Purchase Order Group has been entered in Purchase Order Group.

Click on … button.

Click on SEARCH.

Click on the Supplier Code

 

Date Approved:

Enter the Date that the Purchase Order is Approved.

 

Purchasing Office Id:

Can only be added once the Employee has been added in Employees.

Click on … button.

Click on SEARCH.

Click on the Employee Code

 

Example

 

  1. Click on SUPPLY
  2. Click on PURCHASE ORDER
  3. Click on NEW
  4. Click on DATE ORDERED  field
  5. Enter “1”
  6. Press tab
  7. Enter “12”
  8. Press tab
  9. Enter “2008”
  10. Press tab to take you to the SUPPLIER CODE field
  11. Click on the … button
  12. Click on SEARCH button
  13. Click on KNIVE1
  14. Press tab to take you to the PURCHASE ORDER GROUP CODE field
  15. Click on the … button
  16. Click on SEARCH button
  17. Click on DFLT
  18. Press tab to take you to the PURCHASING OFFICER ID
  19. Click on the … button
  20. Click on 1002
  21. Click on SAVE